Electronic Document Management System (EDMS) – Out-of-the-Box Document Control for Councils and Organisations
Shadow Forms is an Electronic Document Management System (EDMS) designed to help councils, government departments, and corporate organisations move beyond paper forms. Our system provides an out-of-the-box digital document workflow, allowing teams in the field and in the office to collect, share, and manage critical information in real time.
With Shadow Forms, your organisation can replace manual paperwork with a secure, compliant, and automated EDMS solution — ready to deploy in weeks, not months.
Why Choose Shadow Forms as Your Electronic Document Management System
Fast Implementation
Fully operational within 7-14 days with a proof-of-concept build.
Centralised Dashboard
Manage all forms, capture data, and archive from a single control panel.
Mobile Field Capture
Easily Fill forms and Checklists using our iOS and Android apps (online or offline)
Built for Councils & Government
Government and council projects often specify the need for an Electronic Document Management System to handle reporting, safety documentation, and field audits. Shadow Forms simplifies that process with ready-made compliance features that meet or exceed tender expectations.
Align with iOS27001
Our EDMS provides:
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Document version control and traceability
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Data retention in line with government standards
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Permission-based access and unique document keys
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Automated PDF generation and secure cloud archiving
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Stand alone app and web based dashboard
From Safety Documents to Digital Permits, Shadow Forms helps you meet EDMS tender criteria while improving efficiency and visibility across your operations.
Features of Shadow Forms EDMS
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Smart Digital Forms – Convert any PDF, checklist, or form into a digital version.
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Photo Capture & Markup – Take, annotate, and attach site photos.
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Digital Signatures – Capture approvals instantly.
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Logic & Calculations – Reduce manual input errors.
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Search & Filter Tools – Retrieve documents by name, date, or project.
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7-Year Archive – Long-term secure data storage for audits and compliance.
Every form is fully customisable, branded with your logo, and backed by a dashboard that gives you full visibility of your operations.
We do the hard work for you!
You don’t need to lift a finger — simply send us your paper forms or pdfs (even those in duplicate books or with checkboxes, stamps, or handwritten fields). Our team will convert them into digital, logic-driven forms ready for use in the Shadow Forms App.
We’ll apply your branding, set up workflows, and support you through onboarding. Finally, we’ll provide a working demonstration.
Do you want to see how your forms look in action? Book a demo or start a proof of concept today and we’ll deliver a pilot version for your review.
Address
Shepparton | Victoria | Australia
Phone
info@neonroom.com.au